Event Coordinator

Are you the type of person who lives to make a difference and believes in film as a tool for creating lasting change? 

Moonshine Agency is seeking a superstar event coordinator to support a series of film screening events across the country in February and March 2022.

The position is available on a contract basis starting ASAP with a short break over the Christmas/ New Year period. 

This is a contract position that requires strong level of commitment and dedication but offers huge opportunity for the right candidate. 

You’ll be the perfect fit if you enjoy juggling multiple priorities, love to work with passionate people and can keep a cool head if things weave off course. 

Bonus points if you have experience in the film industry or managing event film screenings. 

A little bit a about Moonshine Agency 

Headquartered in Richmond, Melbourne, Moonshine Agency is an impact film production house that creates content with a purpose. Since 2010, our work has been viewed by millions across the world through broadcast television, online platforms and live event experiences. 

We specialise in storytelling for impact and our latest film-led projects will make a difference and inspire audiences to take action. 

Now we need the help of a brilliant event coordinator to ensure it is shared as widely as possible. 

That’s where you come in… 

This event coordinator role is for you if you:

  • Love collaborating with change makers 
  • Want your work to positively impact society 
  • Are super organised
  • Know how to make events run perfectly
  • Are inspired to learn and innovate.

Tasks may include 

  • Ensuring smooth roll out of hosted event screenings of two forthcoming feature films across Australia 
  • Identifying potential hosts for event screenings 
  • Assisting your supervisor, Moonshine Agency’s Communications & Outreach Manager to promote hosted event opportunities through digital marketing, printed materials and social media 
  • Responding to inbound enquiries regarding hosted event screenings
  • Assisting the Communications & Outreach Manager with the development, upkeep and circulation of event marketing materials to registered hosts 
  • Monitoring ticket sales of registered events and identifying potential audiences 
  • Ensuring film’s producers, sponsors, keynote speakers and VIPs are kept up to date on the events
  • Researching potential locations for hosts to run events (from cinemas to community venues) 
  • Booking venues for hosted events on  behalf of event hosts when required 
  • Assisting with preparation of event run sheets and working closely with hosts to ensure successful delivery of each event
  • Onsite event support when required – bump in, set up and bump out 
  • Coordinating photography and videography of select events
  • Speaker liaison – communicating with event speakers to collect bios and images to include in event promotions
  • Updating project website as new events are registered with ticketing link, date, location, host and guest speaker details 
  • Assist with collecting post event feedback via on site vox pops, emails, surveys and phone calls 

Desired skills & experience 

  • Strong command of spoken and written English
  • Strong phone, computer and organisational skills
  • Highly developed communications skills (written and verbal)
  • Incredibly organised with eagle eye for detail 
  • Love dealing with people 
  • Experience in event coordination or project management 
  • Ability to balance multiple priorities and events efficiently and effectively 
  • Strong problem solving skills 
  • Comfortable working in a small, close-knit team 
  • Ability to network, engage and build working relationships
  • Experience with WordPress desired but not essential 
  • Social media experience advantageous 

If this sounds like the gig you’ve been searching for, please apply by writing a personal, memorable cover letter telling us why we should move your application to the top of the pile.

We look forward to hearing from you soon.

Please note:

Weekly contracted rate of $1200 per week.  The role will commence in early December with a break between December 23 – January 9. Re-commencing January 10 2022. 

Moonshine Agency is located in Richmond, Melbourne with good access to public transport and bicycle parking on site, however there is no dedicated vehicle parking available for this position, so driving to work is not advised.

You can also apply for the Event Coordinator position b on ScreenHub

Due to a high volume of applicants, only those successful in making the shortlist will be contacted. All applications without a cover letter, resume and direct contact details of referees will not be considered.


Contact: hello@moonshine.agency or call 03 9410 4345